Week of March 16, 2022

Central Updates

Data Residency Restrictions Removed From FIPPA 
The Freedom of Information and Protection of Privacy Act (FIPPA) has recently been amended to eliminate the restriction on disclosure of personal information outside Canada. In place of this restriction, the minister responsible for FIPPA has issued regulations that require UBC to undertake a risk assessment whenever it plans to store sensitive personal information, especially if outside Canada. This is a must, not a recommendation or an option. UBC conducts such risk assessments through the Privacy Impact Assessment (PIA) process. Any initiative that involves the collection, use or disclosure of personal information must go through a PIA, no matter where the information will be stored. 

More information about this amendment, along with general instructions and reminders about the PIA process, can be found here.

Feedback for the Records Retention Schedules 
The Records Management Office (RMO) is looking to update the records retention schedules and would like to welcome you to review and provide any feedback on them. Two comment periods will be available and posted to the Records Management Website on (1) March 15 to April 8, 2022 and (2) May 16 to June 9, 2022. For additional information, please refer to this @Issue document.

Workday Revamp 
Exciting changes to the Workday homepage, search functionality, navigation as well as updates that may affect our HR, Payroll, and Finance processes have been made. Workday training and Knowledge Base Materials updates will also soon follow.  A summary of what have been changed with Workday’s latest release can be found here and on the ISC website.

Ending Refworks Subscription
UBC Library has decided to end the subscription to the RefWorks citation management software as of September 30, 2022. All users of the Legacy or ProQuest RefWorks will have to transfer their references to another citation management tool before that date. Support resources have been put in place to make this transition as smooth as possible. This RefWorks Transition guide provides instructions for migrating references to Zotero and Mendeley, and answers to questions you may have. UBC Library Research Commons also offers workshops and consultation bookings for one-on-one support.

For assistance with migrating to a new tool, please contact research.commons@ubc.ca.

For questions about the decision, please contact refworks.transition@ubc.ca.

Events & Workshops

TLS Drop-in Session
Time: March 18 (Friday) 13:00 – 14:00
Open discussion. Join the Zoom meeting.

Upcoming Workshops
Ungrading 
Time: May 5 (Thursday), 12:00 – 13:30 
Learn what ungrading is and how it works with examples from courses in data science, writing, as well as lab-based courses at UBC. There will also be ample time for discussion. Stay tuned for more info. 

How to Put Together a Winning Teaching and Learning Enhancement Fund (TLEF) Application
Time: TBD 
We want to help instructors better understand the scope and criteria of TLEF grants as well as identify synergies across the faculty to enhance our chances for success.

Interested in joining the TLEF proposal workshop? Please send an email to Michelle (michelle.zeng@ubc.ca) by March 18, 2022. 

The 2023-2024 TLEF application process has not been announced yet, but more information regarding TLEF application timelines can be found here.

Past Recent Workshop
Student Peer Review Tools Workshop 
Adding peer-to-peer learning and reviewing to your class is one way to foster greater student engagement in your in-person, virtual, or asynchronous classrooms. This workshop is for anyone who wants to learn more about how they can incorporate student peer review activities into their classrooms using the various learning tools available at UBC. Dr. Lindsay Cuff and Dr. Duffy Roberts joined us to share their experiences using PeerScholar and ComPAIR in their courses. Together, the Teaching and Learning Support team presented a comparative view of other student peer evaluation tools more commonly used in Forestry, including iPeer and Canvas Peer Review. Check out the recording, slides and summary notes here.

Awards & Funding

Institute for the Scholarship of Teaching and Learning (ISoTL) 
Congratulations to Dr. Andres Varhola on receiving the Institute for the Scholarship of Teaching and Learning (ISoTL) award for the project: Measuring and enhancing student motivation in forestry undergraduates. 

UBC OER Collection Challenge
The UBC OER Collection Challenge, a university-wise competition which encourages faculty, staff, and students to contribute open educational resources (OER) to a vital new database, is now open from March 7 to April 30, 2022.

For more information about the OER Collection Challenge, please visit here.

The competiton closes at 5PM on April 30, 2022.

IT One Pager Updates
Need help navigating different technologies with Forestry IT and UBC IT? Check out the recently updated IT One Pager for your one-stop shop IT needs.

Top 5 Hidden Apps in Windows 10
Windows 10 includes many pre-installed apps with useful functionality. Watch a Youtube video that introduces Top 5 Hidden Apps in Windows 10 here.