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UBC Zoom & Microsoft Teams Video Retention Policy
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Starting in October 2023, UBC will automatically remove video recordings from Zoom and Microsoft Teams
one year after each video is recorded
This new video retention policy will affect all faculty, staff, and student employees who use UBC accounts to record with these tools. Detailed instructions can be found
here
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Recovery of Deleted Recordings
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If the recordings are accidentally deleted, please follow the steps in these links to recover them: Zoom (within 30 days);
Microsoft Teams (within 90 days);
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Use of Previous Lecture Recordings
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If you plan to use previous lecture recordings in your current/future courses, please ensure that either the recordings do not contain students’ personal information, or you have obtained the student’s
consent if they involve any personal information.
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The videos will not be affected if uploaded to Canvas Files, or through Kaltura in pages, My Media, or Media Gallery. The retention policy will apply if you enabled the Zoom tab in Canvas and had your Zoom cloud recordings linked to the Canvas course.
One Zoom meeting only links to one Canvas course. The cloud recordings cannot be exported to another Canvas course. To keep them, see the information about alternative video storage (e.g., Kaltura, UBC OneDrive) here. Please contact the TLS team for questions.
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Climate & Wellbeing Education Grant
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The Climate and Wellbeing Education Grant program aims to improve the depth and delivery of climate change content in existing courses.
The grant provides up to $6,000 to UBC faculty members to incorporate climate change and wellbeing content and approaches into existing undergraduate and graduate courses.
Apply by June 12.
Learn more at
UBC Sustainability’s website.
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Call for Large TLEF Projects
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Faculty and staff at UBC Vancouver are invited to submit letters of intent (LOI) for Large Teaching and Learning Enhancement Fund (TLEF) Transformation projects by
3 pm on July 13, 2023.
Projects are eligible to receive up to $200,000 in funding and can span up to three years.
For more details about this funding opportunity, priority areas, and instructions on how to apply, visit TLEF Application Information.
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Students as Partners Fund
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Funded through the Student Support Initiative, these grants support UBC Vancouver undergraduate students working in partnerships with faculty to redesign UBCV undergraduate courses.
Students as Partners in Course Design partnerships position students as collaborators in the academic mission of the University. Learn more at the
SaP website.
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TEAL Charitable Foundation Project Funding Award
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Congratulations to Dr. Neil Leveridge for winning the TEAL Charitable Foundation Project Funding Award at the BC TEAL 2023 Conference, and for becoming the new president of BC TEAL. Learn more
about BC TEAL here.
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iClicker Cloud Improvements with Canvas
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On June 28, 2023, the new “Roster & Grade Sync” integration will be enabled which automatically adds students enrolled in your Canvas course to your iClicker course. Students no longer must manually join the iClicker Cloud course. See the UBC LT Hub’s announcement to read about
What do I need to Know?
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UBC Precedents Archive for Scholarly Speaking
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Forestry Teaching & Learning Drop-in Sessions
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Time: Fridays (1 – 2 pm)
We host weekly drop-in session to answer teaching-related questions. Instructors and TAs are welcome to join the
Zoom meeting.
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Teaching as Research: SoTL Research Ethics & the BREB Process
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Time: June 8 (10 – 11:30 am)
The workshop is designed to share authentic teaching experiences and to apply their understanding of evidence-based teaching practices in the classroom or in an informal science education or outreach setting.
More information is here.
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Navigating Generative AI Tools in the Classroom: Faculty Approaches
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Time: June 13 (12 – 1 pm)
This forum aims to explore the diverse approaches taken in classrooms across UBC. The forum will also address topics including approaches taken in the syllabus, creative classroom application, mitigation techniques, designing assessments that incorporate AI, and upholding academic integrity. Register here.
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